DMS Solutions - dok.suite

REISSWOLF dok.suite is your solution for digital document management (DMS). Your documents are stored digitally, securely, and immutably, with 24/7 access. Thanks to individual workflows, filters, and search functions, you simplify your internal and external collaboration - saving time, money, and search effort.

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Why dok.suite

  • Secure and immutable document storage - documents are archived in a way that is protected against accidental or malicious deletion, always accessible, with complete and transparent logging of all changes
  • Efficient document management - individual folders, filters, and full-text search for fast access to the information you need
  • Automated workflows - individual rules and workflows automate and monitor your business processes (e.g. automatic reminders, approvals)

Core Features

  • OCR text recognition - full-text indexing of documents in multiple languages
  • Digital folder structure - with a recycle bin for deleted files, access via web and mobile app
  • Individual access rights - separately for each folder and file
  • Multilingual interface
  • Contact management - addresses and information for business partners
  • Analytics and control dashboard for the archive
  • Email archiving - inbox gateway, storage in accordance with document management requirements

Document Management

  • Full-text search combined with metadata filters
  • Document versioning - tracking all changes without losing history
  • Secure sharing - via protected links, optionally with a password and validity period (by days or number of downloads)
  • Individual labels and metadata for each document
  • Download multiple files as a ZIP archive
  • Electronic signature - in accordance with eIDAS requirements

Automation with Workflows and Rules

  • Rules engine - automation and monitoring of workflows (e.g. automatic reminders, automatic process start when a specific condition is met)
  • Automatic document categorization - based on rules for full-text content
  • AI extraction and structuring of data - e.g. automatic recognition of an account number from an invoice or data from documents (by individual agreement)
  • Workflow Designer - creation of your own workflows, ticketing system, task comments
  • Custom task forms
  • Individual development and extensions - by agreement

Integrations

  • Mobile app (Android and iOS) - access to documents, inbox overview, editing and management on the go
  • WebDAV connection
  • Full REST API with documentation - for automation and integration with external systems
  • Cloud mailbox for automatic archiving of incoming emails

IT Security and Data Protection

  • User and group management with detailed access rights
  • Access restrictions by IP address and time range
  • Two-factor authentication (2FA) via app
  • Personal data processing agreement (Data Protection Act / GDPR Art. 28)
  • Servers in certified data centers - compliant with ISO 9001 and ISO 27001

The Advantages of dok.suite

  • Individual workflows
    With Workflow Designer, you create your own rules for document processing - automatic notifications, rule-based document movement, classification by full-text content or labels.
  • Easy access to information
    Full-text search and direct search by document properties - you find the file you need in seconds.
  • Secure document exchange
    You share documents via protected links, with the option of a password and validity period, with full traceability of access and downloads.
  • High level of data security
    Data is stored in highly reliable data centers, with multiple daily backups (current and historical versions).
  • Simplified collaboration
    Access from anywhere and at any time for teams, departments, and external partners, with individually configurable access rights.
  • Change-protected archiving
    Documents are archived immutably, always accessible and protected against accidental or malicious deletion - all changes are logged fully and transparently.

Advantages in Detail

Accessibility

RWAM provides access to your entire archive 24/7. Documents can be requested quickly and directly - when needed, delivery can take place the same day, or even faster through a scanned copy on demand, regardless of your location.

Security

Full control over all access - you can define individual user groups and rights, as well as monitor every access and document movement.

Optimal Management

Each folder receives a unified, customizable barcode label. As soon as a new label is generated for a folder, it becomes visible as an "active folder" - you can edit it, reload it as a PDF, lend it out, or delete it. You decide how to structure your archive - keeping your current structure or reorganizing it according to your needs.

Questions and Answers

dok.suite is digital document management software (DMS) - a digital archive with 24/7 access, where your documents are stored securely, in an organized way, and in accordance with document management requirements. It offers full-text search, individual access rights, document versioning, and secure sharing via protected links.

No. dok.suite is web-based and also available via a mobile app (Android and iOS) - ready to use immediately after your account is activated.

Yes - dok.suite offers a full REST API, WebDAV connection, and cloud mailbox for automatic archiving of incoming emails, for integration with your existing systems.

The price is determined individually based on the number of users, document volume, and required functionalities - contact us for a quote.

Contact us via the enquiry form - we will discuss your needs and offer you a suitable package.